Purpose of Job:
To contribute to the successful delivery of a wide range of Infrastructure projects which aim to create and enhance sustainable transport links across Scotland.
The Infrastructure Programme and Safer Routes to Schools Fund (Now combined into “Places for Everyone”) provide grant funding to all 32 Scottish local authorities, statutory bodies and educational institutions for the creation of cycling, walking and wheeling infrastructure. Administered by Sustrans on behalf of Transport Scotland, for the last few years the programmes have funded over 150 projects annually. These projects were a mix of feasibility studies, design work and construction.
The aim of Places for Everyone is to create safer, more attractive, healthier places by increasing the number of trips made by walking, cycling and wheeling for everyday journeys.
The core role of Infrastructure Officer (Project Delivery Support) is to monitor and support the delivery of a number of cycling, walking and wheeling infrastructure projects of varying sizes that are being delivered by local authorities and other partners across Scotland.
Dimensions of Job:
The role will involve assessing and sifting project funding bids and supporting partners to develop high quality projects that makes it easier for people to walk and cycle. Infrastructure Officers (Project Delivery Support) provide guidance and make recommendations in relation to all aspects of a project, i.e. from strategic inception through to monitoring and evaluation.
The post-holder will work in a project and programme management capacity and will be the key contact with a number of partner organisations, ensuring that Infrastructure projects within their portfolio:
• Observe best practice and ensure quality;
• Offer best value;
• Achieve the desired outcomes of the Infrastructure in addition to Sustrans wider visions;
• Adhere to the conditions set out in funding agreements, ensuring that they are delivered within the agreed timescales.
In addition, the post-holder may get involved with other projects concerning the promotion of cycling and walking.
Place in Organisation Structure:
The post-holder will report to an Infrastructure Coordinator and be part of the Infrastructure team, managed by the Infrastructure Manager.
They will be part of the Infrastructure Team, which is managed by the Head of Infrastructure & Delivery, Scotland. In addition, the post-holder will receive support and direction from colleagues in other disciplines as and when required.
Internal: Infrastructure Coordinator
Head of Project Delivery, Infrastructure
Other Sustrans staff as required
External: Local authorities and other Partners in receipt of funding support
Residents, community groups and businesses
Consultants, contractors and suppliers
Other Partners as required in response to programme growth
1. To monitor the delivery of the projects within the agreed timescale, budget and quality, with support from Infrastructure Coordinators.
2. To ensure that Sustrans’ design principles and best practices are adhered to and ensure best value for money is achieved at all times by partners delivering the projects.
3. To assist in the assessment process of applications to the Infrastructure programmes.
4. To disseminate and promote best practice to partners and other relevant stakeholders.
5. To assist in delivering community engagement and behaviour change processes related to Infrastructure projects.
6. To provide guidance and make recommendations on all aspects of project development and implementation.
7. To appraise and review designs, engagement strategies and behaviour change work associated with Infrastructure projects.
8. To work with and support partners in managing change in relation to projects, programmes and costs.
9. To facilitate integrated, cross-sector working to support project delivery.
10. To liaise with Research, Monitoring and Evaluation colleagues to support the monitoring, evaluation and reporting of project outputs and outcomes.
11. To support partners to develop projects in accordance with Infrastructure programme stages and processes.
12. To support partners in delivering high quality walking and cycling projects that make it easier for people to walk and cycle.
13. To ensure that the post-holder’s line manager is made aware of any key issues in relation to project delivery, especially where the overall project delivery timescale or expenditure is at risk.
14. To use the Sustrans’ internal project database to record progress of projects and anticipated and actual expenditure.
15. To ensure all grant claims are submitted on time for completed projects.
16. To ensure projects are correctly signed off, recorded and mapped for reporting purposes.
17. To ensure all partner project reports are submitted on time for completed projects.
Communication and Marketing:
18. To promote the Infrastructure programme and encourage sustained growth in the volume of funding applications submitted.
19. To promote and encourage new partners to engage with and submit applications to the Infrastructure programme.
20. To liaise with our Communications colleagues to support the communications outcomes and outputs of Infrastructure projects.
21. To contribute towards raising the profile of Sustrans, by representing the charity at meetings, activities and events, as required.
Training and Continuing Professional Development:
22. To attend essential and recommended Sustrans training as required by the Charity.
23. To ensure that Continuing Professional Development is advanced by working to objectives set as part of the Charity’s appraisal process.
Health & Safety, Safeguarding and Equality, Diversity and Inclusion:
24. To support and comply with the Charity’s policy for the management of Health and Safety.
25. To support and comply with the Charity’s policies for the management of safeguarding.
26. To support and comply with the Charity’s policy and procedures relating to Equality, Diversity and Inclusion and apply best practice principles in relation to the Infrastructure Project Officer role.
27. To perform any other duties consistent with the nature and grade of the role as agreed with the line manager.
28. To participate in the collaborative team-based approach to Sustrans work in Scotland.
The post is expected to be based at the Sustrans Scotland office in Edinburgh; however, in exceptional circumstances it could be based elsewhere. Travel across Scotland and overnights away from home or work outside normal office hours will be required.
The post-holder will be expected to travel for work by sustainable transport methods wherever and whenever possible.
This job description does not form part of the contract of employment, but indicates how that contract should be performed. The job description may be subject to amendment in the light of experience and in consultation with the post-holder.
Compiled by: Infrastructure Manager (Project Delivery Support), Scotland
Date: May 2019
Infrastructure Officer, Project Delivery Support, (SUS2714)
Qualifications, education and training A good standard of education and relevant experience
Experience Technical background (e.g. experience in delivery of civil engineering, active travel or public realm projects)
Experience of project management and delivering to time and budget
Experience of building successful working relationships with partner organisations
Experience of engaging with community representatives and stakeholders in the design and delivery of infrastructure projects
Skills and abilities
An ability to develop productive working relationships with partner organisations
Excellent interpersonal skills including the ability to express complex subjects in an effective and accurate manner.
Proven ability to advise and influence others in the design and delivery of projects
Excellent attention to detail
Ability to present to a technical/specialist audience.
Excellent written and verbal communication, IT literacy and administrative skills
An ability to be proactive, organised and efficient
Able to function on own initiative with limited supervision
Ability to work as part of a team with a positive and enthusiastic attitude
An understanding of and enthusiasm for high quality public realm, urban design and planning.
Knowledge of best practice walking and cycling infrastructure.
Understanding of community engagement
A dynamic, imaginative and creative approach
Committed to Sustrans’ vision and the promotion of sustainable transport and design
Qualifications, education and training Educated or trained in any of the following sectors:
• Urban design
• Landscape architecture
• Engineering or related field
• Transport modelling
• An alternative, relevant and demonstrable specialism (e.g. collaborative design)
Experience working in, or with Partners in, any of the following sectors of fields:
• Urban design
• Community engagement
• Behaviour change
• Local authorities
• Working for a grant funding body
• Cross-sector collaboration
• Multi-disciplinary teams
Skills and abilities
Visual presentation skills:
• free-hand drawing
• relevant experience using computer design packages, such as: Photoshop, SketchUp, Illustrator, InDesign, AutoCAD
Ability to use GIS and mapping software
Knowledge and understanding of transport planning and policy
Website editing/blog writing/creating social media content
Understanding of the Equality Act 2010 and its implications for design and delivery of projects