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Vacancy Details - Bids and Marketing Assistant

Posted on 18 Jan 2019


Company: Harley Haddow

Location: Edinburgh


Reporting to the Marketing and Bids Coordinator, we are looking for a candidate with excellent communication skills who can provide support for two important interrelated functions within our business: Bid Submissions and Marketing Communications. This is a great opportunity to be involved in two key business functions which directly contribute to the ongoing success of the business.


The position will comprise a varied list of responsibilities including:


Bids (80% of time)

  • Working within a team (Director led) to complete Pre-Qualification Questionnaires prior to the deadline for submission to Design Team Partners or directly to tender portals
  • Completion of Supplier Questionnaires with standard company information
  • Continually enriching the Bid Library, including CV’s, Sector Sheets, standard Q&A’s
  • Maintaining registrations with appropriate authorities/bodies
  • Preparing high quality documents in line with in house templates
  • Monitoring tendering websites for project opportunities    



Marketing (20% of time) 

  • Website content updates
  • Production of Marketing Material, Brochures, Presentations etc.
  • Production of Staff Newsletters
  • Social Media Updates
  • Marketing /Client Database updates
  • Event Coordination
  • Branding
  • Market Research


Candidate Profile 


The profile of our ideal candidate is a graduate-level individual with excellent writing skills (possibly an English Language, CIM Marketing Graduate), with a genuine interest in working in a vibrant Consulting Engineering environment. Non graduates with recent relevant work experience in a similar role in a professional services company are also invited to apply.


The following key skills and experience are required; 

  • Excellent project management skills coupled with the ability to work under pressure
  • A team player
  • Ability to manage and work to multiple deadlines
  • Excellent spelling, grammar and attention to detail
  • An understanding of the bidding process
  • Ability to understand and interpret complex technical information
  • Ability to confidently communicate both verbally and in writing with all levels of the business
  • A natural aptitude in design (of documents) along with experience in using Indesign and other Adobe Creative Suite programmes would be advantageous


This is an excellent opportunity for the right person to work in a dynamic and evolving team within a professional organisation that is a market leader in its sector. 

Please apply in writing enclosing a CV and a signed copy of our Candidate Privacy Notice (available on our website) to

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