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Vacancy Details - Project Manager

Posted on 18 Jan 2017


Company: Scottish Historic Buildings Trust

Salary: £25,000 - £35,000 (negotiable)


Job Purpose

Working with the Director, you will be responsible for initiating and executing high quality conservation and restoration projects on behalf of the Trust, demonstrating best practice in adaptive re-use of old buildings, with stated rationale and conservation objectives. 

As Project Manager, you will be responsible and accountable for all activities required to accomplish the objectives of the Trust from the inception of individual projects, preparation of grant applications, design team briefs and appointments, acting as professional client and overseeing the project on site through to completion of projects.  You will have day to day management responsibilities for Project Organiser staff and volunteers. 

You will work with Design Teams and Project Organisers/Facilities Managers in preparing full maintenance plans on the buildings which the Trust retains.  You will lead and have responsibility to ensure that these and other property maintenance plans are executed timeously to ensure that all annual and planned maintenance is undertaken in good time.  You will liaise with the Property & Project Organisers/Facilities Managers who have day to day responsibility for the properties, to ensure that maintenance is programmed in to suit events and tenants within buildings.  You will liaise with the Director/Finance Manager in setting appropriate budgets, and ensuring that work is undertaken to the required standard, cost and time.


The Project Manager has full responsibility for all the day to day project, maintenance and administrative tasks required by the Director, working with Project Officers, Finance, Learning Officers, Audience Development Officers, Property and Administrative Staff as required.  These tasks include some or all of the following:

Specific Project Tasks

Contribute to the identification of potentially suitable projects for the Trust;

Prepare briefs, procure funding for, and oversee the implementation of feasibility/option appraisal studies/conservation statements & plans carried out by external consultants, or undertake feasibility/option appraisal studies/conservation plans in-house as agreed;

Carry out and oversee project development work aimed at securing appropriate funding packages for preferred schemes;

Liaise as necessary with potential funding partners and other stakeholders, including public consultations as required;

Prepare project briefs, obtain tenders and appoint design teams to undertake project work, complying with EU or other procurement guidelines as necessary;

Liaise as appropriate with the appointed Design Team, including attendance at Design Team meetings (chairing and minute taking as required) to ensure projects develop in accordance with the brief and conservation standards;

Ensure that all necessary statutory and contractual procedures have been fulfilled to allow contract implementation to proceed;

In association with the Design Team, and following EU Procurement Guidelines as necessary, obtain tenders, prepare tender reports and finalise funding to enable projects to commence on site.  Oversee the management of the building project, attending site meetings as appropriate;

In liaison with the Finance Manager, Fundraiser and Project Organisers, prepare budgeting and oversee fundraising, including processing applications for grants and arrange for the timely drawing down of all grant aid, ensuring that all the requisite information is provided to the funding agencies;

Throughout the contract, liaise with the end user/tenant (where specified) to ensure that their requirements are met;

In consultation with the Design Team, ensure that all snagging defects are appropriately dealt with and that the building contract(s) is brought to a satisfactory conclusion;

In consultation with the Trust’s Solicitors and Valuation Advisors, arrange for the marketing/leasing/sale as appropriate of the completed property, including relevant amendments to Design Team appointments (e.g. transfer of collateral warranties, etc);

Ensure that the Director and Finance Manager are kept fully briefed on the progress with individual projects;

Ensure that the Trust Board, and in particular, the nominated lead Trustees are kept fully briefed on progress with individual projects, including preparation of papers and attendance at meetings where required;

Represent the Trust in official meetings with statutory bodies, funding institutions and individuals, potential end users, societies or groups and such like;

Represent the Trust at seminars and conferences, including public speaking and making presentations on the Trust portfolio, specific projects and promoting the activities of the Trust in the field of built and cultural heritage and education;

Any other reasonable tasks as advised by the Director and/or Chairman/Trustees.

Specific Property Tasks

Lead and oversee the planning and management of all annual and planned maintenance to retained buildings which will be undertaken by Property/Facilities/Project Organisers.  

In consultation with the Director and Finance Manager, oversee the setting out of annual and planned maintenance budgets for all retained properties to ensure that sufficient finance is available to undertake the work;


Requisite Qualifications, Knowledge, Experience, Skills

  • A degree in architecture/building/surveying with a minimum of 10 years post graduate proven and demonstrable experience running complex projects in a development and conservation context and managing multi-disciplinary activities and ad hoc teams;
  • A post-graduate qualification in Project Management is desirable;
  • Knowledge and understanding of industry standard Project Management methods and delivery;
  • Knowledge and understanding of Scottish cultural and architectural history, and conservation philosophy;
  • Knowledge of Listed Building, Planning and Building Control processes and Building contracts;
  • Knowledge of the practices and requirements of the principal funding bodies for the historic environment and funding assembly;
  • Experience of working with community groups and other non-professional assemblies in discussing projects and stimulating awareness;
  • Current driving licence valid for driving in the U K and ability to travel throughout Scotland when required.                         

Essential Abilities and Disposition

  • Excellent and demonstrable Project Management skills with highly developed organisational skills and an ability to work to tight deadlines;
  • Design empathy, both in the issue of adaptive uses in historic buildings and in the introduction of new buildings to existing settings;
  • Excellent communication skills (written and oral), including influencing/persuasion skills;
  • Excellent technical skills and a passion and enthusiasm for Scotland’s heritage;
  • Positive team management skills, including fixed-term/temporary/volunteer staff;
  • Proficiency in computer technology, including experience of Microsoft Word, Excel, Access, PowerPoint, Microsoft publishing and an ability to use CAD;
  • Thrive under pressure, be passionate, enthusiastic, tolerant, and patient and above all have a sense of humour.

Terms and Conditions

Salary:  Salary will be commensurate with experience. 

Hours of Work:  Contracted hours will be 35 hours per week

Due to the nature of this post requiring attendance at Trust properties and events, some evening and weekend working will be required. 

Holidays:  20 days per calendar year, increasing by 1 day per year for each full year of employment with the Trust, up to a maximum of 25 days, plus 9 days local/statutory holidays.  The Trust usually closes for two weeks over the Christmas period and you will be expected to use some of your own holiday allowance in addition to any discretionary days which are offered (unless there is a fundraising event which requires to be covered).   All holidays may be taken with prior approval of the Director and in accordance with the Employment Contract and to suit staffing of the Trust, fundraising events and activities.  The holiday year runs from 1st July to 30th June.  Part-time staff’s holiday allocation is pro rata full time equivalent.

Probation:  There will be a probationary period of three months with monthly reviews.

Pension Scheme:  Once you have completed your probationary period, you will be automatically enrolled into the Trust’s Workplace Pension Scheme.  SHBT will pay a minimum of 3% of your qualifying earnings and you will pay a minimum of 1% of your qualifying earnings, rising to 5% by 1st October 2018.

Location:   This post will be based initially at the Glasite Meeting House in Barony Street, or other Trust property within Edinburgh.  It is the intention that the Trust returns to Riddle’s Court in 2017 once the capital restoration project has concluded.  It is expected that the Project Manager will travel to all Trust properties and projects for the purpose of undertaking this role.

Recruitment Pack and application is available on SHBT website

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